Further update: 2015 AGM
Just a reminder that the 2015 AGM will be on Thursday (the 8th October).
The Audit is available for viewing at the registered office (Maple Street Cooperative). A limited number of copies will be available on the night. Email copies for members from email@example.com
Draft Minutes from the 2014 AGM can be found here.
Minutes from the SGM held February 2015 can be found here.
UPDATE ON THE AGM, 8TH OCTOBER 2015
Applications for nomination as a Director at our AGM closed last Thursday on 17th September.
The following three people nominated for the two available positions:
- Garry Claridge
- Sammy Ringer
- Jenny Fitzgibbon
Each has supplied a brief introduction below:
On most days I can be found at the Upfront Club. Many of my meals for the last 15 years have been cooked and consumed there - and at least two coffees each day. While I am there I feel comforted by the fact that I belong as an owner of the business and hence a part of its presence. The relaxed unpretentious atmosphere and being able to often find somebody for a chat or simply hiding away to read, are important features which I keep enjoying. Being often present in the Club has built for me a friendship association with the staff, management and other members, this feels like being in a big family home.
The Maple Street co-op is my next stop, after the Upfront Club, for food and sustenance. I even ask for and receive advice on nutritional and product information, hence establishing communicative relationships with the staff. As well, I enjoy the atmosphere of the operations of a locally owned social enterprise. I have from time-to-time been a consignor of fruit and vegetables, and have contributed time and energy by assisting with operational tasks.
Offering to contribute as a member of the Board of Directors is important to me as it meets my need for economic cooperation. Offering skills, knowledge and energy are a part of this contribution. What can I offer:
• Experienced peaceful group work for good use of time to collaborate on productive outcomes.
• Experience from previous and current membership of other social enterprise boards and management committees.
• From academic studies at undergraduate and graduate levels in economics, business and information systems, an understanding of business finances and the use of tools for business planning support.
• Development of written proposals for clarity of communication, and realistic consideration and discussion by other group members.
• Systems thinking, with a background as a business systems analyst and knowledge of complex systems functionality.
• Strategic planning skills and experience.
• As a former Army officer, an understanding of and appreciation for organisational policies and related processes, and effective human communication methods.
• Ability to "let go" of any attachment to ideas and proposals which are not accepted by the group.
My background was in advertising and television writing (soaps, documentaries, drama and children’s programs).
I came to Maleny in 1994.
Was a founding member of the UpFront Club.
On the Board of the Club during the late nineties.
I was, until my resignation in August of this year, assistant to the Manager of the Co-ops. A part time position.
Currently I volunteer for the Co-ops 5-10 hours a week.
Editor, Maple St Co-op News
Editor, Australian Bushfoods magazine online
Membership secretary, Bat Rescue
Advertising, desktop publishing and general maintenance for the UpFront Club.
I have been a member of both co-ops since I came here in 2001 (I think! Maybe I lapsed …) and as a muso, really appreciate the Club’s constant support for live music. I have worked as a barrista in Darwin’s Roma Bar, as a bar worker at nearly every festival I have been at.
I ran a successful small business (employing many casuals) with my partner for many years in the revegetation/native seed collection industry, while working as a professional musician and part-time Aged Care worker. I know my way around a computer, have a good knowledge of MYOB (first learned in the deep end on the board of the Environment Centre of the NT and updated regularly since) and keen to learn more in this much more complex business. I came to Australia from Ireland as an industrial design engineer, but being fundraiser for Community Aid Abroad/Oxfam in the NT has been my best non-music job so far.
I appreciate the Co-ops for their contribution to local growers, employment and trading in the town and for the fact that someone knowledgeable has taken much of the decision-making out of using my limited food budget ethically. I am keen to work with the other board members to ensure the financial and social thriving of a place I see as embodying the personality and vibe of the town in so many ways.
NOTICE OF THE ANNUAL GENERAL MEETING (AGM)
MALENY COOPERATIVE CLUB LIMITED
To be held on THURSDAY 8th OCTOBER 2015 at 6.00pm for 7:30pm start
at The UpFront Club, 31 Maple Street, Maleny.
Notes in relation to the AGM are included at the end of this Notice. Please read the notes carefully.
1. Welcome and Apologies
2. Confirmation of Minutes of the 2014 AGM and Special General Meeting February 2015.
MOTION: That the minutes of the Annual General Meeting of the Maleny Cooperative Club Limited held 30th October 2014 be accepted as a true and accurate record of the meeting.
MOTION: That the minutes of the Special General Meeting of the Maleny Cooperative Club Limited held 12th February 2015 be accepted as a true and accurate record of the meeting.
3. Presentation of the Directors’ report
4. Consideration and Acceptance of the Financial Statements and Auditor’s report for the financial year 2014/2015
MOTION: That the auditor’s report and financial statements for the financial year 2014/2015 be accepted as presented.
5. Election of Directors – There are a maximum of 9 directors. There are 2 vacancies to be filled.
6. Directors’ Remuneration
MOTION: That the directors receive a 5% discount additional to their 5% members’ discount, making a total discount of 10% on goods purchased.
7. Ann Jupp Award
9. Meeting Close
Proxy and Nomination forms are available by emailing firstname.lastname@example.org
Proxies - Any active member who is unable to attend the AGM, but would like their vote recorded, can complete a proxy form nominating another active member to vote on their behalf. These must be completed and received by close of business Tuesday 6th October 2015.
Nominations for Director - If any member would like to nominate to become a Director, nominations will need to be completed on the Nomination for Director form, nominated and witnessed by two other members, and lodged with the secretary at email@example.com or at the office at the Maple Street Co-op shop by 4pm Thursday 17th September 2015. A Fit and Proper Person Declaration will also need to be completed and signed. If you also provide a resume we can use it to inform members about candidates before the meeting. Election will be by secret ballot. Please be sure your membership is up to date and you are also an active member eligible to vote.
The purpose of the Board is to oversee the setting of policy, to be involved in strategic planning and to represent the entire membership. The term of office for Directors is four years. All Board members are expected to have and use an email address and to come to monthly meetings prepared, having read and absorbed circulated material. We recommend you visit the Office of Fair Trading website and make yourself familiar with the rights and obligations of Directors.
There is so much going on at the Club, that it's hard to know where to start.
The Board of Directors of the UpFront Club is thrilled to announce that our Landlord, Terra Australis, under the direction of Ian McDonald and Brian Day, has given the Upfront Club a very generous budget for much needed renovations to the Club.
A detailed proposal, including a budget and preliminary drawings was presented to Ian and Brian and they have generously agreed to fund this project.
The scope of works includes:
• Extend the existing floor area by 5%. This is the maximum allowed under the Council regulations for minor works.
• Improvements to the kitchen.
• Fit a security gate to the entrance of the alleyway on the east side of the UFC so art works can be displayed on the wall of this area.
• Relocate the storage area closer to the building thus freeing up space in the backyard.
• Landscape the backyard to make it more user-friendly.
• Extend the firewall between the Newsagent and the UFC to meet Council regulations.
The existing green shed storage area at the back of the UFC will no longer be needed. We are hoping that a member will be able to use this structure in return for removing it.
If you are interested in this, please contact John Vasta at the Upfront Club.
Engineer’s plans are being prepared now to submit to Council.
We look forward to showing you all the approved plans in the near future.
The Board of Directors’ extends our gratitude to Ian and Brian for their continued support of the Upfront Club.
Makeover - inside and out!
First it was the garden party - where a great group of people weeded and planted and partied out the back of the Club:
Then the Painting Days -
Over two and a bit days, a large and dedicated team cleaned, scraped, sanded and painted the Club... first, the dining room had to be emptied out...
Then the painting began!
Inside and out...
You'll find a photo album of the day here.
Thank you all who took part!
It's back again! The UpFront Club has a brand new wireless facility for customers.
Simply come in and buy something - breakfast, lunch or just a cup of coffee - and you'll get two hours online. You can use this two hours any time you wish over 24 hours.